Job Description
DESCRIPTION
Amazon Advertising is on the lookout for exceptional Executive Assistants who are eager to work on a fast-paced and growing team, within a constantly evolving industry. These roles can support multiple leaders and will require an individual with flexibility, strong business acumen, superior attention to detail, desire to learn, and a sense of humor.
These positions require high attention to detail, solid organizational skills, and the ability to meet tight deadlines while juggling multiple critical requests across global teams while working closely with other Executive Assistants throughout the organization. The individual in these roles must understand business priorities, demonstrate the ability to proactively anticipate needs and drive improvements.
The successful candidate will possess the ability to complete complex tasks quickly with little to no guidance, react with appropriate urgency to situations that require a quick turnaround, and take effective action without having the whole picture. We are looking for someone motivated, with a proven history of high performance and the ability to operate effectively under pressure. The ideal candidate is confident, enthusiastic, resourceful, tech-savvy, forward-thinking, self-motivated, and a creative problem solver. They are not content with the status quo and aim to invent and simplify processes and programs, seeking out areas of improvement and solutions. A relentless bias for action and effective communication at all levels is a must. This person will have a high level of integrity and discretion in handling confidential information and professionalism in dealing with senior executives internal and external to Amazon.
These positions will work closely with a team of Executive Assistants to facilitate key team activities and projects. The ability to work independently and collaboratively with a strong sense of ownership, bias for action, and customer obsession is highly valued. These roles require three or more days a week working from the assigned office.
Key job responsibilities
• Managing fluid calendar requests, meeting invites, conference room logistics, and floor access
• Planning travel and all related accommodations including lodging, transportation, visa processing and building access.
• Improving morale, helping recognize outstanding efforts, having fun at work, and encouraging others to do the same
• Attending key meetings, tracking and helping drive completion of key deliverables, and following up on outstanding items
• Driving team activities (e.g., staff meeting agendas, weekly business reviews, All Hands events, snacks and supply ordering, team-building events, launch events and recognition posters)
• Updating team organizational charts
• Managing workflows that require approvals
• Processing expense reports
• Managing large event logistics, catering, accommodations, and support materials (e.g., business writing courses, All Hands events, etc.)
• Acting as Space Administrator for the team, responsible for space planning, coordination and execution of office moves
BASIC QUALIFICATIONS
- 2+ years of professional or military experience
- Experience with executive level calendar management
- Experience with domestic or international travel coordination
- Experience with Microsoft Office products and applications
Job Tags
Full time, 3 days per week,