Job Description

Overview

The Administrative Technology Coordinator supports the C-Suite and ensures smooth operations within the Technology department. Responsibilities include administrative support, record-keeping, financial management, compliance documentation, and cross-departmental communication.

Responsibilities:

• Maintain accurate departmental records, both physical and digital.
• Prepare and proofread meeting minutes, correspondence, and other documents.
• Handle mail, manage defective equipment returns, and maintain on-call schedules and organizational charts.
• Oversee IS&T policies and procedures (P&Ps) and assist other departments with updates.
• Schedule meetings, appointments, and events.
• Manage the CIO’s calendar and coordinate travel arrangements for staff and visitors.
• Track and manage departmental purchases, contracts, and invoices.
• Reconcile expenses, process monthly reports, and assist with budget preparation.
• Collaborate with Finance and Purchasing departments on financial tracking.
• Assist with departmental projects and daily operations.
• Coordinate training sessions, departmental events, and compliance documentation.
• Ensure vendors complete annual security risk assessments and comply with regulations (e.g., BAA, OMIG).
• Support interdepartmental communication and documentation management.
• Process remote access requests and assist users with document creation and DocuSign.
• Maintain department bulletin boards and facilitate P&P transfers to portals.
• Orient new hires and welcome clients and visitors.
• Participate in emergency drills and other assigned duties as needed.

Qualifications

• Minimum of an associate’s degree in business administration or related fields.
• Relevant experience in administrative roles, accounting, or procurement, with IT and Help Desk familiarity preferred.
• Strong organizational and multitasking skills.
• Proficiency in office tools, including MEDITECH (preferred).
• Excellent communication and interpersonal abilities.
• Discretion and confidentiality with sensitive information.
• Ability to work primarily onsite.
• Ability to lift up to 20 pounds and stand for extended periods.

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